UK immigration document holders must apply for a UKVI account

We have written an updated article on eVisa essentials for employers.

The eVisa roll-out is part of the UK’s plan to develop an entirely digital immigration system.

Millions of individuals have an eVisa already, for example through the EU Settlement Scheme. During 2024, the roll-out of eVisas will expand to replace physical documents like Biometric Residence Permits (BRP).

What are the implications of this change for employers?

Although an individual’s immigration permission is not affected by the transition to eVisa status, they may encounter difficulties with proving their immigration and travelling to the UK if they do not obtain a UKVI account by the end of this year.

To avoid business disruption, employers should start planning a communications strategy to notify affected staff that they need to apply for a UKVI account. They should also decide what level of assistance to provide for the application process itself.

What will affected individuals need to do?

The Home Office has started to contact an initial pool of BRP holders directly by email. The instructions in the email should be followed to set up a UKVI account.

Affected individuals should ensure that the Home Office has their up-to-date email address so that communications are not missed. An updated email address can be reported free of charge using an online or paper form. (Note that the online form is outdated and was initially created for a change of physical address, but it is possible to add personal details and an email address).

At present, applying for a UKVI account is by invitation only, however the application process will be made available to all BRP holders from summer 2024 and other affected groups later in the year. In the meantime, employers and affected individuals are encouraged to read the Home Office’s eVisa guidance and sign up for updates.

Who is affected?

The table summarises the position for holders of specific document types and the action the individual should take.

What should affected individuals ensure when travelling to the UK?

Affected individuals should continue to travel with their physical immigration documents throughout 2024. The Home Office plans for carriers (including transport operators such as airlines, ferry, and international train operators) to be able to access the immigration status of passengers travelling on their services automatically from Summer 2024. Passengers will present their passport which is linked to their UKVI account. This should automate the existing routine checks.

Individuals who have an eVisa should update their UKVI account with any passport on which they intend to travel, using the “update my details” service if it is not already linked to their account. They can do this using the ‘update my details’ service on their UKVI account.

From 2025, those who have not obtained a UKVI account will need to do so to avoid potential travel disruption.

What does this mean for individuals who already have a UKVI account?

For individuals who already have and use a UKVI account, for example who have been granted status through the EU Settlement Scheme or who used the ID checking app when applying for their visa, nothing will change. They should continue to present employers with a share code for right to work checks.

If you would like assistance with devising a communications strategy for your business, please contact a member of our Immigration Team.