Shared parental leave

This Inbrief summarises the way in which shared parental leave operates and the rights parents have under the system.

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Inside

• What is shared parental leave?

• Who can take shared parental leave?

• What leave is available?

• Opting-in to shared parental leave

• Agreeing shared parental leave arrangements

• Dealing with unforeseen circumstances

• Rights during shared parental leave

• Rights on returning to work

• Other protections

• Future developments

What is shared parental leave?

Shared parental leave is a way for parents to share statutory leave and pay on the birth of a child. Additional paternity leave was abolished as a result, but the statutory regimes for maternity leave, ordinary paternity leave and parental leave were retained.

Parents are not obliged to take shared parental leave and mothers continue to be able to take the full 52 weeks of maternity leave (with 39 weeks paid).

However, mothers can choose to bring their maternity leave to an end at any point after the two-week compulsory leave period following the birth and opt-in to a period of shared parental leave. This gives parents flexibility to choose how to split up the remaining weeks of leave between them. Shared parental leave may be taken by each parent separately or at the same time. In contrast to the statutory maternity and paternity leave scheme, employees are able to ask to stop and start their shared parental leave and return to work between periods of leave.

Who can take shared parental leave?

This Inbrief refers to birth parents as they make up the majority of employees who are eligible and will apply for shared parental leave. However, similar rights apply to employees who adopt and for the intended parents in a surrogacy arrangement if they apply for a “parental order” and are eligible for adoption leave. These rights also apply to same-sex partnerships.

In order to take advantage of the shared parental leave regime, both parents must meet the following eligibility criteria:

• They must have been continuously employed for at least 26 weeks by the end of the 15th week before the expected week of childbirth.

• They must remain employed until the week before any period of shared parental leave starts.

• They must already have or expect to have main responsibility for caring for their child.

• The mother must be entitled to statutory maternity leave.

• The mother must have curtailed her entitlement to maternity leave or have returned to work.

• They must have provided their employers with notice of entitlement and intention to take shared parental leave.

• They must have provided any evidence requested by their employers within 14 days of the request. This may include a copy of the birth certificate or a declaration from the parents confirming the date and place of the child’s birth (if the birth certificate is not yet available) and the name and address of the other parent’s employer.

• They have each given their employer a period of leave notice.

In certain circumstances, shared parental leave can be available where only one parent is employed, so long as the other parent meets certain “employment and earnings” criteria.

What leave is available?

Up to 50 weeks’ leave (i.e. everything other than the two-week compulsory maternity leave period) is available to be shared between parents during the 12 months following the birth of the child. Shared parental leave only becomes available once the mother has returned to work or given notice to end (or curtail) her entitlement maternity leave. This means that the portion of maternity leave which is untaken by the mother is, in effect, made available to both parents as shared parental leave.

The leave can be taken separately or at the same time, subject to the following requirements:

• The minimum period of leave must be one week.

• The leave must be taken in multiples of complete weeks.

• The leave may be taken as one continuous period or discontinuous periods.

So, the mother can return to work after maternity leave and take shared parental leave at a later date or dates (subject to the notice requirements explained below). Similarly, the other parent can take shared parental leave at any time – it does not need to start as soon as the mother has given notice to curtail her maternity leave or returned to work.

Shared parental leave can be taken when the other parent is on another type of leave, such as paternity leave or unpaid parental leave. A period of shared parental leave can also start while the mother is still on maternity leave (provided she has committed to cutting short her maternity leave).

Opting-in to shared parental leave

The process starts with the mother committing to end her maternity leave early. The parent or parents wishing to take shared parental leave must also give notice of this intention to their employer. Separately, they must also give notice of the period of leave requested.

Notice to end maternity leave

The mother must give her employer at least eight weeks’ notice to curtail her maternity leave early. This notice can either be given before or after the birth. If it is given before the birth, the mother may revoke the notice up to six weeks after the birth. If it is given after the birth, the notice is binding.

Notice of entitlement and intention to take shared parental leave

Parents must also submit a written “notice of entitlement” to each of their employers at least eight weeks before the start of the first period of shared parental leave. This is a non-binding indication of how and when each parent intends to take periods of shared parental leave and should include the following information:

• Both parents’ names and national insurance numbers.

• The start and end date of any period of statutory maternity leave taken or to be taken by the mother.

• The amount of any statutory maternity pay or maternity allowance received or to be received by the mother.

• The expected week of childbirth and/or actual date of birth of the child.

• The total amount of shared parental leave available.

• An indication of how much shared parental leave both parties intend to take and the proposed start and end dates of such leave.

• A declaration from each parent that:

• both parents satisfy the eligibility criteria

• the information given is accurate

• if either parent ceases to meet the conditions of entitlement to shared parental leave, they will immediately notify the employer.

The parents may vary the amount of shared parental leave they intend to take by giving a written notice of variation to their employers. There is no limit on the number of times the parents may make a variation to a notice of entitlement, so long as this is done before the formal “period of leave” notice is given.

Period of leave notice

Parents finalise their request for period(s) of leave by giving their employers a written “period of leave” notice which includes the start and end dates of the periods of leave. The period of leave notice triggers a discussion with the employer to agree the leave.

• The period of leave notice must be given not less than eight weeks prior to the requested start date.

• The notice can be given at the same time as the notice of entitlement (see above), or later.

• The notice can request one or more periods of leave.

• If the notice has been given before the child is born, the start date may be expressed as a number of days from the date the child is born.

Only three “period of leave” notices in total can be given by each parent, including requests to vary a period of leave that has already been arranged.

Agreeing shared parental leave arrangements

The rules on agreeing requests for shared parental leave with the employer vary depending on the pattern of leave that has been requested.

Continuous period of shared parental leave

If an employee simply requests one period of continuous shared parental leave, they are entitled to take that period of leave. If the employee meets the eligibility criteria, the employer cannot refuse the request.

Discontinuous periods of shared parental leave

Agreement is necessary if an employee requests discontinuous periods of shared parental leave (meaning two or more periods of leave separated by periods at work). Within two weeks of the date of the period of leave notice, the employer may:

• agree to the periods of leave requested

• propose alternative dates

• refuse the leave without proposing alternative dates.

If the parties agree the period of leave within the two-week period, the employee is entitled to take that leave on the agreed dates.

If the parties cannot agree the periods of leave, the employee may either withdraw the request or take the total amount of leave requested as one continuous period of leave. If the request is withdrawn in the two-week period (or the day after that period ends), it will not be counted as one of the three “period of leave” notices.

Dealing with unforeseen circumstances

The shared parental leave regime is modified in certain circumstances where a child is born earlier than expected, if either parent ceases to be entitled to shared parental leave or a parent or the child dies.

Rights during shared parental leave

Shared parental pay

Up to 37 weeks of shared parental pay is available to be shared between the parents at the lower of the statutory prescribed rate, (see here for the current rate), or 90% of the relevant parent’s normal weekly earnings. The remaining 13 weeks of shared parental leave are unpaid.

This means that statutory shared parental pay is paid at a minimal level throughout the leave period. Unlike with statutory maternity pay, there is no provision for the first six weeks to be paid at 90% of the parent’s actual weekly earnings. This is the case even if the mother returns from maternity leave after only two weeks, during the period where the higher level of maternity pay would have been available to her.

While employers may decide to offer enhanced pay for shared parental leave, there is no requirement in the legislation to do so. However, if an employer pays different rates for shared parental leave and maternity leave, a man on shared parental leave may argue that it is sex discrimination not to pay him the same enhanced pay as would have been paid to a female employee who was taking maternity leave at an equivalent time. Employers should carefully consider the reasons for treating enhanced maternity pay differently and assess the risk of potential sex discrimination claims.

In touch days

Employers are entitled to make reasonable contact with absent employees from time to time during a period of shared parental leave without bringing the period of leave to an end. Each parent taking shared parental leave is also entitled to 20 shared parental leave in touch (SPLIT) days. These are separate and in addition to the keeping in touch (KIT) days already available for women on statutory maternity leave.

Benefits

As is the case with maternity and paternity leave, employees taking shared parental leave are entitled to benefit from all the terms and conditions of employment, except remuneration, as if they had not been absent from work. This means that parents will continue to accrue annual leave and enjoy other contractual benefits while they are on shared parental leave.

Rights on returning to work

An employee’s rights on return to work after taking shared parental leave will depend on how much shared parental leave has been taken, either on its own or in conjunction with another period of statutory leave (e.g. maternity, paternity or adoption leave).

Generally, where an employee returns from a period of shared parental leave which, when added to other periods of leave, is 26 weeks or less, the employee is entitled to return to the same job, even if the leave is taken in discontinuous blocks.

Once the employee has taken more than 26 weeks of leave in aggregate, the employee has the right to return to the same job or, if it is not reasonable practicable for the employer to permit the employee to return to that job, to another job which is suitable for them and appropriate for them to do in the circumstances.

Other protections

Employees on shared parental leave can benefit from additional redundancy protections in the same way as employees on maternity leave.

If an employee’s job becomes redundant during shared parental leave, they have a right to be offered a suitable alternative role if one is available, on terms which are no less favourable than existing contractual terms. This includes any suitable role with an “associated employer” (i.e. a holding company, subsidiary or group company).

This means that if a suitable role is available, the employee on shared parental leave must be given priority over other employees who are at risk of redundancy, regardless of whether they would have been selected for the role on merit alone. If the employer does not offer the employee the suitable role, they will have a claim for automatic unfair dismissal.

This special protection is about to be extended if the period of shared parental leave lasts for six or more continuous weeks. For shared parental leave starting on or after 6 April 2024, the protection will apply until 18 months after the child’s date of birth. If less than six weeks of continuous leave is taken, the right continues to apply during shared parental leave only. Similar extended rights will apply to other types of family leave, including maternity and adoption leave. Any employers planning restructuring in 2024 will need to ensure they have properly thought through the implications of the new protections.

Employees are also protected against dismissal or detriment for making or proposing to make use of the shared parental leave regime.

Future developments

A new right to neonatal care leave and pay is due to come into effect in April 2025. This will provide parents with a right of up to to 12 weeks’ leave and statutory pay when their baby requires at least seven days of medical or palliative care which starts within the first 28 days after birth. Detailed regulations setting out how this will work in practice have not yet been published.